Paperless Document Management

 

ITS uses E-document Flow System (E-doc Flow System) to exchange, process and authenticate electronic documents. This is an integrated system designed to exchange documents with all counterparties involved the trading process on the venue: ITS Tech Limited, International Trading System Limited, depositary, сlearing etc.

E-doc Flow System ensures exchange of electronic documents signed with an electronic signature between all counterparties, access to the personal account in the web interface.
  1. Registration and support of four basic addresses of the Document Exchange System (for all Clients, except for those indicated in clauses 2 – 7 of this List):

<Code of the Client>@REPORT

<Code of the Client>@REGISTER

<Code of the Client>@DEPO

<Code of the Client>@FATCA

 

  1. Registration and support of one basic address of the Document Exchange System (for Clients, who are clients of settlement depositaries, except for those indicated in clauses 1, 3 – 7 of this List):

<Code of the Client>@DEPODEPO

 

  1. Registration and support of two basic addresses of the Document Exchange System (for Clients, who are clearing members on the commodity exchange):

<Code of the Client>@COMMODITY_REPORT

<Code of the Client>@COMMODITY_REGISTER

 

  1. Registration and support of two basic addresses of the Document Exchange System (for Clients, who are commodity exchanges):

<Code of the Client>@ETSE_REPORT

<Code of the Client>@ETSE_ID

 

  1. Registration and support of one basic address of the Document Exchange System (for Clients, who are clients of clearing members or clients of the clients of clearing members, for the purpose of document transfer in accordance with Foreign Account Tax Compliance Act, FATCA):

<Code of the Client>@FATCA

 

  1. Registration and support of one basic address of the Document Exchange System (for Clients, who are depositaries, settlement depositaries and specialised depositaries):

<Code of the Client>@DEPO

 

  1. Registration and support of one basic address of the Document Exchange System (for Clients, who are clients of clearing members or clients of the clients of clearing members)

<Code of the Client>@CLIENTDEPO

File Gateway of E-doc Flow System is the software that ensures the receipt and transmission of Electronic Documents in any format in E-doc Flow System. 

Objectives of the File Gateway software:

  • to send applications to enable/disable services to ITS Tech,
  • Receipt of daily/monthly clearing reports
  • to send applications for online clients registration

 

How to connect

Step 1. Documents’ submission

  • Completed questionnaire (doc)
  • Application for the E-doc Flow System address(es) provision (doc)
  • Incorporation documents of a legal entity - see below in Required documents  
  • 2 copies of Agreement on Informational and Technical Support (doc)
  • Public key certificate
  • Notarized attorney if public key certificate is issued to a representative (doc)
  • An original or a notarized copy of a document confirming the person's authority to sign the Application and (or) other documents on behalf of the Applicant, if the Application and (or) other documents submitted by the Applicant are not signed by the sole executive body of the Applicant.

Step 2. Software installation

Required documents
  • Incorporation documents of the legal entity under legislation of country of incorporation, with all registered changes (notarized copies, or certified by an authorized state body)
  • Confirmation of the state registration of a legal entity under legislation of country of incorporation (notarized copy, or certified by an authorized state body)
  • Proof of the location of a legal entity
  • Confirmation of the election (appointment) of the director (directors) of the legal entity

Registration documents provided by legal entities that are not in English, must be legalized (apostilled) in the prescribed manner and translated into English (the correctness of the translation or the signature of the translator must be notarized).

When the Agreement is signed by an authorized representative on behalf of a legal entity and (or) an individual, it is necessary to provide a power of attorney for the representative or another document containing the authority of the representative (original or notarized copy).

When the client issues a technological key to a representative by attorney, such attorney must be drawn up in the form specified in Appendix No. 4 of Informational and Technical Support Service Provision to the E-doc Flow System usage agreement.

When the attorney is issued on behalf of an individual, or the client issues a technological key to a representative by attorney, such attorney must be notarized.

When the attorney (or other document containing the authority of the representative) is drawn up in a foreign language, then it must be translated into English (the accuracy of the translation or the signature of the translator must be notarized).

System requirements

Computer requirements for E-document flow System and the software "E-document flow System File Gateway"

 

Minimum settings

Recommended settings

CPU

Pentium 1,5 ГГц

Pentium iCore

RAM

2 GB

4 GB

Free hard disk space

10 GB

100 GB

Operating system

Windows XP/Vista/7/8/10, Server 2008/2012/2016

Windows 10, Server 2012/2016

Internet speed

2 Mbps

10 Mbps

 

Supplementary required software:

  • .NET Framework 4.0 (to access the EDI web interface)
  • Capicom library version 2.1.0.2 and higher