Paperless Document Management
ITS uses E-document Flow System (E-doc Flow System) to exchange, process and authenticate electronic documents. This is an integrated system designed to exchange documents with all counterparties involved the trading process on the venue: ITS Tech Limited, International Trading System Limited, depositary, сlearing etc.
- Registration and support of four basic addresses of the Document Exchange System (for all Clients, except for those indicated in clauses 2 – 7 of this List):
<Code of the Client>@REPORT
<Code of the Client>@REGISTER
<Code of the Client>@DEPO
<Code of the Client>@FATCA
- Registration and support of one basic address of the Document Exchange System (for Clients, who are clients of settlement depositaries, except for those indicated in clauses 1, 3 – 7 of this List):
<Code of the Client>@DEPODEPO
- Registration and support of two basic addresses of the Document Exchange System (for Clients, who are clearing members on the commodity exchange):
<Code of the Client>@COMMODITY_REPORT
<Code of the Client>@COMMODITY_REGISTER
- Registration and support of two basic addresses of the Document Exchange System (for Clients, who are commodity exchanges):
<Code of the Client>@ETSE_REPORT
<Code of the Client>@ETSE_ID
- Registration and support of one basic address of the Document Exchange System (for Clients, who are clients of clearing members or clients of the clients of clearing members, for the purpose of document transfer in accordance with Foreign Account Tax Compliance Act, FATCA):
<Code of the Client>@FATCA
- Registration and support of one basic address of the Document Exchange System (for Clients, who are depositaries, settlement depositaries and specialised depositaries):
<Code of the Client>@DEPO
- Registration and support of one basic address of the Document Exchange System (for Clients, who are clients of clearing members or clients of the clients of clearing members)
<Code of the Client>@CLIENTDEPO
File Gateway of E-doc Flow System is the software that ensures the receipt and transmission of Electronic Documents in any format in E-doc Flow System.
Objectives of the File Gateway software:
- to send applications to enable/disable services to ITS Tech,
- Receipt of daily/monthly clearing reports
- to send applications for online clients registration
Step 1. Documents’ submission
- Completed questionnaire (doc)
- Application for the E-doc Flow System address(es) provision (doc)
- Incorporation documents of a legal entity - see below in Required documents
- 2 copies of Agreement on Informational and Technical Support (doc)
- Public key certificate
- Notarized attorney if public key certificate is issued to a representative (doc)
- An original or a notarized copy of a document confirming the person's authority to sign the Application and (or) other documents on behalf of the Applicant, if the Application and (or) other documents submitted by the Applicant are not signed by the sole executive body of the Applicant.
Step 2. Software installation
- Incorporation documents of the legal entity under legislation of country of incorporation, with all registered changes (notarized copies, or certified by an authorized state body)
- Confirmation of the state registration of a legal entity under legislation of country of incorporation (notarized copy, or certified by an authorized state body)
- Proof of the location of a legal entity
- Confirmation of the election (appointment) of the director (directors) of the legal entity
Registration documents provided by legal entities that are not in English, must be legalized (apostilled) in the prescribed manner and translated into English (the correctness of the translation or the signature of the translator must be notarized).
When the Agreement is signed by an authorized representative on behalf of a legal entity and (or) an individual, it is necessary to provide a power of attorney for the representative or another document containing the authority of the representative (original or notarized copy).
When the client issues a technological key to a representative by attorney, such attorney must be drawn up in the form specified in Appendix No. 4 of Informational and Technical Support Service Provision to the E-doc Flow System usage agreement.
When the attorney is issued on behalf of an individual, or the client issues a technological key to a representative by attorney, such attorney must be notarized.
When the attorney (or other document containing the authority of the representative) is drawn up in a foreign language, then it must be translated into English (the accuracy of the translation or the signature of the translator must be notarized).
Computer requirements for E-document flow System and the software "E-document flow System File Gateway"
|
Minimum settings |
Recommended settings |
CPU |
Pentium 1,5 ГГц |
Pentium iCore |
RAM |
2 GB |
4 GB |
Free hard disk space |
10 GB |
100 GB |
Operating system |
Windows XP/Vista/7/8/10, Server 2008/2012/2016 |
Windows 10, Server 2012/2016 |
Internet speed |
2 Mbps |
10 Mbps |
Supplementary required software:
- .NET Framework 4.0 (to access the EDI web interface)
- Capicom library version 2.1.0.2 and higher